[ moved to https://arctosdb.wordpress.com/documentation/loans/#dataloan ]
Data loans document data usage, and are generally used when a project downloads data from Arctos without examining specimens. Data loans form a special relationship between a loan and a cataloged item, rather than a loan and a specimen part. Data loans are not meant as a replacement for "digital" loans, in which a specimen part is imaged (or otherwise digitized), as "digital" loans concern physical objects and handling specimens. Subsequent usage of digital media (including that generated in "digital" loans) may best be recorded as data loans. Curators may wish to create a new loan number series for data loans, although this is not required.
This entry documents creation of a data loan for illustrative purposes.
- Found publication vaguely citing Arctos
- Created publication agents in Arctos
- Since the available PDF was a reprint, used the DOI to look up original publication information (http://www.google.com/search?q=DOI%3A+10.1111%2Fj.1472-4642.2008.00547.x)
- Created Publication in Arctos
- Added Media to the publication
- Created Arctos loan of type "data"
- Downloaded data loan template
- Searched Arctos for scientific names cited in publication
- Downloaded results, copied catalog numbers to data loan template.
- Filled in rest of values in data loan template, copy/paste to all cells. Save as CSV.
- Uploaded to data loan loader, clicked OK a couple times.
- Created project, added loan, publication, and media created for publication
Total time: ~10 minutes, mostly spent researching and creating Agents.
The collections used, even though there was no formal loan request and no physical specimen usage, receive quantifiable credit for specimen data used. Future Hieracium added to Arctos will not be included in this loan, so it will be possible to quickly identify specimens which could not have been used, even though the lack of citations in the paper makes it impossible to determine which specimens were actually used. Additionally, if current Hieracium specimens are later determined to be some other species, those data will remain as part of the loan, perhaps explaining yet-undetected anomalies in the publication.